Use this procedure to close an existing TANF case up to one month in advance.
From the Left Navigation menu, select Data Collection, then select Case Action.
The Case Action page displays.
Enter the Case or Application or Screening Number or click the search icon and proceed to Search for a Client to search for the case.
Select Case Change / Closure from the What action do you want to perform? dropdown menu.
Click Next.
Select Yes from the Do you wish to continue? dropdown menu.
Click Next.
The Household Information page displays.
From the Left Navigation menu, select Individual Information, then select Other In State Benefits.
The Other-In State Benefits – Summary page displays.
Click the edit icon for the TANF record.
The Other In-State Benefits – Details page displays.
Update the Effective Begin Date to the day after the TANF will be ending.
Select Terminated from the Status dropdown menu.
Click Save + Continue.
Proceed to Run Eligibility.
If it is a converted TANF case:
From the Left Navigation menu, select Data Collection, then select Case Action.
The Case Action page displays.
Enter the Case or Application or Screening Number or click the search icon and proceed to Search for a Client to search for the case.
Select Case Change from the What action do you want to perform? dropdown menu.
Click Next.
Select Yes from the Do you wish to continue? dropdown menu.
Click Next.
The Household Information page displays.
From the Left Navigation menu, select Individual Information, then select Other In State Benefits.
The Other In-State Benefits – Summary page displays.
Click Add Other In State Benefits to add the original TANF record.
Select the client receiving the TANF benefits from the Name dropdown menu.
Effective Begin Date: Enter the original date the TANF started.
Reported On: Enter the date the TANF was reported.
Verification Received On: Enter the date the TANF was verified.
Benefit / Service Type: Select the type of TANF being received from the dropdown menu.
Status: Select Active.
Verification: Select the verification from the dropdown menu.
Click Save + Previous.
The Other In-State Benefits – Summary page displays.
Click the edit icon for the TANF record.
The Other In-State Benefits – Detail page displays.
Update the Effective Begin Date to the day after the TANF benefits end.
Select Terminated for the Status field.
Click Save + Continue.
Proceed to Run Eligibility.
The VaCMS will close the TANF case on the effective begin date of the terminated TANF record.
Updated 09/17/2016