Enroll Vendor

Use this process to enroll a new vendor. The following vendor types can be enrolled in the VaCMS:  Unregulated, Local Government - Approved Recreation Programs, Local Ordinance - Approved, Licensed Family Day System - Approved Family Day Homes, Department of Education - Approved Child Care Programs, Department of Defense Child Care Centers and Cooling / Crisis / Fuel Energy Assistance Providers. 

Process Steps:

The Enroll Vendor page displays.

1. In the Vendor Information:

   • Select the radio button for the appropriate Program (required).

   • Select Individual or Organization (required).

• Follow Scenario 1 if Individual Vendor is selected.

• Follow Scenario 2 if Organization Vendor is selected.

Scenario 1 – Individual Vendor:

1. Select the Prefix from the dropdown menu.

2. Enter the First Name (required).

3. Enter the Middle Name.

4. Enter the Last Name (required).

5. Select the Suffix from the dropdown menu.

6. Select reply for Should the name of Contact Person appear on checks to this vendor? from the dropdown menu.(EAP Only)

7. Enter the Vendor Name.

8. Enter the DOB.

9. Select the Gender from the dropdown menu.

10. Select the Tax ID (required).

11. Enter the Photo ID Number.

12. Select the Photo ID Verification Source from the dropdown menu.

13. Enter Phone Number 1.

14. Enter Phone Number 2.

15. Select reply for Is this business treated as a corporation for IRS purposes? from the dropdown menu (EAP Only).

16. Enter the Fax Number.

17. Enter the Email.

18. Enter the contact's Technical Email address (EAP Only).

19. Click Next.

Scenario 2 – Organization Vendor:

1. Enter the Vendor Name (required).

2. Select the Tax ID (required).

3. Select reply for Should the name of Contact Person appear on checks to this vendor? from the dropdown menu (EAP Only).

4. Enter the Contact Person.

5. Enter the Contact Phone.

6. Enter Phone Number 1.

7. Enter Phone Number 2.

8. Select a radio button for the Organization Type (required).

9. Select reply for Is this business treated as a corporation for IRS purposes? From the dropdown menu (EAP Only).

10. Enter the Fax Number.

11. Enter the Email.

12. Enter the contact's Technical Email address (EAP Only).

13. Click Next.

Results of the Procedure:

The new vendor is enrolled.