MMIS Individuals

Use this procedure to file clear individuals who are active in MA for MMIS Enrollee and Case ID.

Process Steps:

The MMIS Individuals page displays.

1. The MMIS Individuals page displays all the active Individuals in MA with their MMIS Enrollee ID and MMIS Case ID if present in the VaCMS. 

   • Verify information displayed.

2. Optionally, user can click on MMIS Lookup to load the File Clearance page to get the MMIS Case ID and MMIS Enrollee ID.

3. File Clearance for MMIS page displays with the potential matching client information from SPIDeR.

4. The Name, SSN, DOB, MMIS Enrollee ID, MMIS Case ID, Aid Category, Begin and End Dates for the Aid Category, Cancel Reason, Cancel Date, MMIS Case Name and MMIS Relationship are displayed.

   • Review the SPIDeR MMIS results for a positive match.

   • If there is a match, select the radio button for the record and click Submit.

   • If there is no match, select the Create New MMIS Enrollee ID button and click Submit to create a new MMIS Enrollee ID.

   • The MMIS Case text fields are automatically populated with the Case ID if information was retrieved from the VaCMS or SPIDeR. 

5. Optionally, click on Generate MMIS Case ID to create a new MMIS Case ID for the individual selected. The page will refresh and display the new MMIS Case ID. If multiple individuals are selected all individuals will get the same MMIS Case ID.

6. Click Update MMIS Case Name button to load the MMIS Case Name Details page.

   • Click the edit icon to make changes to the MMIS Case First Name, MMIS Case Last Name, MMIS Case Mid. Initial, and the MMIS Case Name Suffix fields.

   • Click Submit.

7. As needed, manually edit the case information for each individual. Validation will be done to ensure that this field contains 12 numeric characters.

8. Click Save + Continue.

Results of the Procedure:

The client's information is submitted to MMIS for enrollment.

Updated 12/23/2015