Rapid Data Entry - MA Non-Financial Information

Use this procedure to enter data as part of the Rapid Data Entry process.

Process Steps

The MA Non-Financial Information page displays after completing the Income page or the Other Bills page, depending on information entered. Some fields / sections may only display based upon the specific mode (Apply, Renewal, or Change Report) or program(s) being applied for. For Renewals and Change Reports, a Cancel Edit button displays, allowing you to cancel any revisions you are currently making in that section, reverting all fields back to the blank or default values.

1. In the Tax Dependents section, identify the name of the tax filer for each tax dependent in the household. Only those identified as tax dependents will display in the Name dropdown and only those identified as taxpayers (inside the home) will display in the Tax filer dropdown menu.

1. • Select a tax dependent from the Name dropdown menu.
   • Select the filer who claims that dependent from the Tax filer dropdown menu.
   • Click Save + Add.
   • Repeat the steps for each dependent in the home.
   • If a dependent is claimed by someone outside of the home, enter the name of the tax filer outside of the home.

2. In the Former Foster Care Recipients section, enter details for everyone in the household who was in foster care in Virginia or is currently in the custody of Juvenile Justice, one record at a time. If nobody was in foster care or is currently in the custody of Juvenile Justice, leave all fields blank.

1. • Fields marked with a red asterisk are required.
   • Fields without a red asterisk may not be required, but should still be completed if the information is available to you.
   • There may be some fields that do not have a red asterisk that become required based upon other details entered on this page.
   • Once completed, click Save + Add to complete the record. You can repeat the steps if you need to enter additional former foster care details.

3. In the Employer Health Insurance section, enter details for everyone in the household who has health insurance from an employer, one record at a time. If nobody has employer health insurance, leave all fields blank.

1. • Fields marked with a red asterisk are required.
   • Fields without a red asterisk may not be required, but should still be completed if the information is available to you.
   • There may be some fields that do not have a red asterisk that become required based upon other details entered on this page.
   • Use the search icon (magnifying glass) for the Company Name field to search for an insurance company.
   • Once completed, click Save + Add to complete the record. You can repeat the steps if you need to enter additional employer health insurance details.

4. In the Other Health or Long Term Care Insurance section, enter details for everyone in the household who has other health insurance or long term care insurance, one record at a time. If nobody has other or long term care insurance, leave all fields blank.

1. • Fields marked with a red asterisk are required.
   • Fields without a red asterisk may not be required, but should still be completed if the information is available to you.
   • There may be some fields that do not have a red asterisk that become required based upon other details entered on this page.
   • Use the search icon (magnifying glass) for the Company Name field to search for an insurance company.
   • Once completed, click Save + Add to complete the record. You can repeat the steps if you need to enter additional other health or long term care insurance details.

5. In the Did child(ren) have past health insurance in past 90 days? section, enter details for every child in the household who had health insurance in the past. If no child had health insurance in the past, leave all fields blank.

1. • Fields marked with a red asterisk are required.
   • Fields without a red asterisk may not be required, but should still be completed if the information is available to you.
   • There may be some fields that do not have a red asterisk that become required based upon other details entered on this page.
   • Once completed, click Save + Add to complete the record. You can repeat the steps if you need to enter additional past health insurance for children details.

6. In the Managed Care Organization section, enter details for everyone in the household who would like to select a MCO, one record at a time. If nobody would like to select a MCO, leave all fields blank. Only household members that are applying for MA are displayed in the dropdown menu. For Change Reports, the MCO may be changed up to 90 days after the customer’s case has been transferred to MMIS .  For Renewals, the MCO may be changed 30 days after the renewal.
   Note: Members may change their Managed Care Organization (MCO) at specific times of the year, at open enrollment for Medicaid members, at renewal for FAMIS members, and in other special circumstances such as address changes

1. • Fields marked with a red asterisk are required.
   • Fields without a red asterisk may not be required, but should still be completed if the information is available to you.
   • There may be some fields that do not have a red asterisk that become required based upon other details entered on this page.
   • Once completed, click Save + Add to complete the record. You can repeat the steps if you need to enter additional MCO details.

7. In the Tax Dependents Outside of Home section, enter details for everyone designated as a tax filer who has dependents who live outside of the home. If nobody has tax dependents outside of the home, leave all fields blank.

1. • Fields marked with a red asterisk are required.
   • Fields without a red asterisk may not be required, but should still be completed if the information is available to you.
   • There may be some fields that do not have a red asterisk that become required based upon other details entered on this page.
   • Once completed, click Save + Add to complete the record. You can repeat the steps if you need to enter additional tax dependent outside of the home details.

8. In the Is anyone enrolled in State (or State entity) Employee Health Insurance? section:

   • Select the checkbox for any member of the household who has access to state employee health insurance.

9. In the Needs Assistance with Daily Living Activities section:

   • Select the checkbox for any member that needs daily living assistance.
10. In the Eligible / Received Health Services from Indian Health Services section:
    • Select the checkbox for any member who is eligible for or has received Tribal / Indian Health Services.

Results of the Procedure

Rapid Data Entry process continues to the Wrap-Up page.

Updated 12/23/2015