Search for a Vendor Payment

Use this procedure to search for vendor payment information.

Process Steps:

From the Left Navigation menu, select Payments, then select Vendor Payment Search.
- The Vendor Payment Search page displays.

In the Search Criteria section:

- Enter the Payment ID to search for payments by the payment identification number.
- Enter the Vendor ID to search for payments by vendor or click the search icon, enter search criteria, and select the appropriate vendor identification number to display the payments made to the vendor.
- Select Locality to narrow the search results within a specific Federal Information Processing Standards (FIPS) code.
- Select Payment Status to narrow the search results to include a specific payment status.
- Enter the Payment Date Range From to search for payments calculated after a specific date. Enter the date or click the calendar icon and select a date.
- Enter the Payment Date Range To to search for payments calculated before or on a specific date. Enter the date or click the calendar icon and select a date.

Click Search.
Search results display in the Search Results section.

The VaCMS calculates payment amounts and adjustments based on authorization and rate information stored in the VaCMS and attendance information received from the Electronic Child Care (ECC) system.

The VaCMS calculates payments bi-monthly. The first payment is calculated on the 26th of the month and covers the first 15 days of the month. The second payment is calculated on the 10th of the following month and covers the remainder of the month. The payment amounts are recorded in the VaCMS and sent to the ECC system for disbursement.

The payment statuses are pending, issued, and rejected.

- Proceed to View Payment Information.

Results of the Procedure:

The payment search is successfully completed.

Updated 05/02/2014