Transfer Funds

Use this procedure to create, approve and deny a transfer request.

Process Steps:

To create a transfer request:

1. From the Left Navigation menu, select Funds Management, then Allocation Transfer Summary.

   • The Allocation Transfer Summary page displays.

2. Click New.

   • The Allocation Transfer Detail page displays.   

3. Enter the Amount to be transferred (required).

4. Select a Transfer Reason from the dropdown menu (required).

5. Enter Comments regarding the reason for the transfer in the text box if applicable.

6. In the Transferred From section:

   • Select the Locality where the funds will be transferred from (required).

   • Select the Budget Line where the funds will be transferred from (required).

7. In the Transferred To section:

1. • Select the Locality where the funds will be transferred to (required).

   • Select the Budget Line where the funds will be transferred to (required).

8. Click Save + Continue.

   • The Allocation Transfer Summary page displays.

Results of the Procedure:

The transfer request is created with a pending status and the next step in the process is to either approve the request or deny it. 

To approve a transfer request:

1. The Allocation Transfer Summary page displays.

2. In the Search Criteria section, select any of the following criteria:

1. • Select the Budget Line from the dropdown menu to display the transfer requests.

   • Select the Status from the dropdown menu to display the transfer requests.

   • Select the FY from the dropdown menu to display the transfer requests.

   • Press and hold the CTRL key to select multiple budget lines, statuses and Fiscal Years (FY) in the list.

3. Click Go.

4. Select the checkbox next to the transfer request to be approved.

5. Click Approve.

Results of the Procedure:

The transfer request is approved and the funds are transferred based on the transfer details specified.  

To deny a transfer request:

1. The Allocation Transfer Summary page displays.

2. In the Search Criteria section, select any of the following criteria:

1. • Select the Budget Line from the dropdown menu to display the transfer requests.

   • Select the Status from the dropdown menu to display the transfer requests.

   • Select the FY from the dropdown menu to display the transfer requests.

   • Press and hold the CTRL key to select multiple budget lines, statuses and FYs in the list.

3. Click Go.

4. Select the checkbox next to the transfer request to be denied.

5. Click Deny.

Results of the Procedure:

The transfer request is denied.

Updated 05/02/2014