|
Medical Assistance |
FFM Application in the VaCMS (Reference Codes) |
Client Income Frequency Code
These field codes denote the frequency with which the client collects income payments, whether the client is employed, self-employed or income is unearned.
|
FFM |
VaCMS |
||
|
Code |
Description |
Code |
Description |
|
Weekly |
Weekly |
WE |
Weekly |
|
Monthly |
Monthly |
MO |
Monthly |
|
Annually |
Annually |
AN |
Annually |
|
Biweekly |
Bi-Weekly |
BW |
Bi-Weekly |
|
Quarterly |
Quarterly |
IR |
Irregularly |
|
Semimonthly |
Semi-Monthly |
SM |
Semi-Monthly |
|
Hourly |
Hourly |
IR |
Irregularly |
|
Daily |
Daily |
IR |
Irregularly |
|
Semiannually |
Semi-Annually |
IR |
Irregularly |
|
13xPerYear |
Thirteen times per year |
IR |
Irregularly |
|
11xPerYear |
Eleven times per year |
IR |
Irregular |
|
10xPerYear |
Ten times per year |
IR |
Irregular |
|
Once |
Once |
SP |
Contractual / Single Payment Covering More than One Month |
Client Contact Preference Code
These field codes denote how the client prefers to be contacted with matters regarding their application and / or ongoing benefits.
|
FFM |
VaCMS |
||
|
Code |
Description |
Code |
Description |
|
Text Message |
Text message; that is; Simple Message Service (SMS) |
CP |
Cell / Text / Message Phone |
|
|
|
EM |
|
|
|
U.S. Mail |
MA |
Mailing Address |
Income Type Code
These field codes denote types of income received by the client as recorded in Household Member Details.
|
FFM |
VaCMS |
||
|
Code |
Description |
Code |
Description |
|
Alimony |
Alimony |
AL |
Alimony |
|
Canceled Debt |
Canceled Debt |
OC |
Other (Countable) |
|
Capital Gains |
Capital Gains |
CG |
Capital gains |
|
Cash Support |
Cash Support |
OC |
Other (Countable) |
|
Court Award |
Court Award |
OC |
Other (Countable) |
|
Farming or Fishing |
Farming or Fishing |
FA |
Farming |
|
Interest |
Interest |
ID |
Interest / Dividends |
|
Jury Duty |
Jury Duty |
JD |
Jury Duty |
|
Pension |
Pension |
PE |
Pension Retirement |
|
Rental or Royalty |
Rental or Royalty |
RI |
Rental Income |
|
Retirement |
Retirement |
RD |
RSDI (Retirement, Survivors and Disability Insurance) |
|
Scholarship |
Scholarship |
SL |
Any scholarships, loans or grants for education except any portion specified for child care |
|
Self-employment |
Self Employment |
OT |
Other (Self-Employment) |
|
Social Security |
Social Security |
SS |
Social Security (SSA) |
|
Unemployment |
Unemployment |
UE |
Unemployment |
|
Unspecified |
Unspecified kind of income |
OC |
Other (Countable) |
|
Wages |
Wages |
WS |
Wages |
|
Winnings |
Winnings |
WP |
Winnings, Prizes and Awards |
Immigration Document Category
These field codes denote type of documentation provided to verify the immigration status of a client as recorded in the Document Type Code field.
|
FFM |
VaCMS |
||
|
Code |
Description |
Code |
Description |
|
American Samoan |
Document indicating that a person is an American Samoan. |
OA |
Other Authoritative Document |
|
Certificate of Citizenship |
Certificate of Citizenship |
OA |
Other Authoritative Document |
|
Cuban Haitian Entrant |
Document indicating that a person is a Haitian or Cuban entrant. |
OA |
Other Authoritative Document |
|
DS2019 |
DS2019 Certificate of Eligibility for Exchange Visitor (J-1) Status |
CE |
DS2019 Certificate of Eligibility for Exchange Visitor (J-1) Status |
|
I20 |
I-20 Certificate of Eligibility for Nonimmigrant (F-1) Student Status |
OA |
Other Authoritative Document |
|
I327 |
I-327 Reentry Permit |
RP |
I-327 Reentry Permit |
|
I551 |
I-551 Permanent Resident Card |
AC |
Form I-551, Alien Registration Receipt Card |
|
I571 |
I-571 Refugee Travel Document |
RT |
I-571 Refugee Travel Document |
|
I766 |
I-766 Employment Authorization Card |
ED |
Form I-766, Employment Authorization Document |
|
I797 |
I-797 Notice of Action |
NA |
Form I-797 Approval of Notice of Action |
|
I94 |
I-94 Arrival / Departure Record |
FS |
Form I-94 or I-94A annotated with stamp |
|
I94InPassport |
I-94 Arrival / Departure Record in Unexpired Foreign Passport |
OA |
Other Authoritative Document |
|
Machine Readable Visa |
Machine Readable Visa (with Temporary I-551 Language) |
MR |
Machine Readable Visa |
|
Native |
Document indicating that a person is a member of a federally-recognized Indian tribe or American Indian born in Canada. |
OA |
Other Authoritative Document |
|
Naturalization Certificate |
Naturalization Certificate |
OA |
Other Authoritative Document |
|
ORR Certification |
Certification from the U.S. Department of Health and Human Services Office of Refugee Resettlement (ORR) |
OA |
Other Authoritative Document |
|
ORR Eligibility Letter |
Office of Refugee Resettlement (ORR) eligibility letter |
OA |
Other Authoritative Document |
|
Stay of Removal |
Administrative stay of removal issued by the Department of Homeland Security |
OA |
Other Authoritative Document |
|
Withholding of Removal |
Document indicating withholding of removal |
IJ |
An order from an immigration judge showing deportation withheld. |
|
Temporary I551 Stamp |
Temporary I-551 Stamp (on Passport or I-94) |
UF |
Unexpired Temporary I-551 Stamp on a Form I-94 |
|
Unexpired Foreign Passport |
Unexpired Foreign Passport |
|
|
G845 Code
These field codes reference alien status. Only certain FFM G845 codes are collected in the VaCMS.
|
FFM |
VaCMS |
||
|
Code |
Description |
Code |
Description |
|
1 |
Lawful Permanent Resident |
PRA |
Lawful Permanent Resident |
|
2 |
Conditional Resident |
|
|
|
5 |
Application Pending |
|
|
|
6a |
Asylee |
ASY |
Asylee |
|
6b |
Refugee |
RFG |
Refugee |
|
7a |
Parolee-Indefinite |
PAY |
Paroled into the U.S. |
|
7c |
Parolee-Expires |
|
|
|
8 |
Cuban / Haitian Entrant |
CHE |
Cuban / Haitian Entrant |
|
9 |
Conditional Entrant |
CET |
Conditional Entrant |
|
10 |
Non-Immigrant |
|
|
|
11 |
American Indian Born In Canada |
|
|
|
12 |
U.S. Citizen |
|
|
|
13 |
Continue to Process |
|
|
|
14a |
Expired Document |
|
|
|
14b |
Altered Document |
|
|
|
14c |
Counterfeit Document |
|
|
|
15 |
Resubmit with Disclosure Consent |
|
|
|
16 |
Resubmit Doc (Need Copy Original) |
|
|
|
17 |
Resubmit Doc (2-Sided Needed) |
|
|
|
18 |
Resubmit Doc (Unreadable) |
|
|
|
19 |
Other |
|
|
|
Err |
Operator Error |
|
|
Family Relationships
These field codes denote family relationships that the client shares with other household members, regardless of whether or not the household members are requesting assistance.
|
FFM |
VaCMS |
|||
|
Code |
Code after adding Gender |
Description |
Code |
Description |
|
12 |
M12 |
Brother-in-law or sister-in-law |
BIL |
Brother-In-Law |
|
12 |
F12 |
Brother-in-law or sister-in-law |
SIL |
Sister-In-Law |
|
19 |
M19 |
Child (son or daughter) |
SO |
Son |
|
19 |
F19 |
Child (son or daughter) |
DA |
Daughter |
|
08 |
08 |
First Cousin |
CO |
Cousin |
|
05 |
M05 |
Grandchild (grandson or granddaughter) |
GS |
Grandson (Including Great) |
|
05 |
F05 |
Grandchild (grandson or granddaughter) |
GD |
Granddaughter (Including Great) |
|
04 |
F04 |
Grandparent (grandfather or grandmother) |
GM |
Grandmother (Including Great) |
|
04 |
M04 |
Grandparent (grandfather or grandmother) |
GF |
Grandfather (Including Great) |
|
07 |
M07 |
Nephew or niece |
NE |
Nephew (Including Great) |
|
07 |
F07 |
Nephew or niece |
NI |
Niece (Including Great) |
|
26 |
26 |
Guardian |
LG |
Legal Guardian |
|
03 |
F03 |
Parent (father or mother) |
MO |
Mother |
|
03 |
M03 |
Parent (father or mother) |
FA |
Father |
|
14 |
M14 |
Sibling (brother or sister) |
BR |
Brother / Half-Brother |
|
14 |
F14 |
Sibling (brother or sister) |
SI |
Sister / Half-Sister |
|
01 |
M01 |
Spouse |
HU |
Husband |
|
01 |
F01 |
Spouse |
WI |
Wife |
|
17 |
M17 |
Stepchild (stepson or stepdaughter) |
SS |
Step Son |
|
17 |
F17 |
Stepchild (stepson or stepdaughter) |
SD |
Step Daughter |
|
16 |
M16 |
Stepparent (stepfather or stepmother) |
SF |
Step Father |
|
16 |
F16 |
Stepparent (stepfather or stepmother) |
SM |
Step Mother |
|
G8 |
G8 |
Unspecified relationship |
UK |
Unknown |
|
G9 |
G9 |
Unspecified relative |
UR |
Unrelated |
|
06 |
M06 |
Uncle or aunt |
UN |
Uncle (Including Great) |
|
06 |
F06 |
Uncle or aunt |
AU |
Aunt (Including Great) |
|
10 |
10 |
Foster child (foster son or foster daughter) |
FK |
Foster Child |
|
23 |
23 |
Sponsored dependent |
AS |
Alien Sponsor |
|
31 |
31 |
Court-appointed guardian |
FP |
Foster Parent |
|
09 |
09 |
Adopted child (son or daughter) |
RT |
Related to another way |
|
60 |
60 |
Annuitant |
UR |
Unrelated |
|
38 |
38 |
Collateral dependent |
RT |
Related to another way |
|
24 |
24 |
Dependent of a minor dependent |
RT |
Related to another way |
|
53 |
53 |
Domestic partner |
RT |
Related to another way |
|
15 |
15 |
Ward |
RT |
Related to another way |
|
13 |
13 |
Mother-in-law or father-in law |
RT |
Related to another way |
|
D2 |
D2 |
Trustee |
UR |
Unrelated |
|
11 |
11 |
Son-in-law or daughter-in-law |
RT |
Related to another way |
|
03-53 |
03-53 |
Parent's domestic partner |
UR |
Unrelated |
|
53-19 |
53-19 |
Child of domestic partner |
UR |
Unrelated |
Verification Authority
Verification Authority codes indicate what type of document or database was used to validate the information contained in the Verification Code Type field. Take the following example:
|
Verification Details |
|
|
Person Verified |
John Smith |
|
Verification Authority |
SSA |
|
Verification Indicator |
Yes |
|
Verification Type Code |
SSN |
In this case, John Smith’s SSN (Verification Type Code) was verified through the Federal Hub (Verification Indicator) using information from the SSA (Verification Authority). Therefore, the worker should select “System Inquiry” in Verification Source dropdown menu on the Client screen.
|
Verification Type Code |
If Verification Indicator is "Yes" |
If Verification Indicator is "No" |
VaCMS Page |
|
Citizenship |
Check the value in the Naturalized Citizen Indicator field
|
Not Verified |
Client Demographics |
|
SSN |
System Inquiry |
Not Verified |
Client |
|
Eligible Immigration Status |
Other |
Deferred Action Status |
Alien |
|
Alien Status Verification Source |
Other Authoritative Document |
Not Verified |
Alien |
|
Income - Earned |
System Inquiry |
Not Verified |
Employment |
|
Income - Unearned |
System Inquiry |
Not Verified |
Unearned Income |
|
Income - Self Employed |
OT - Other |
Not Verified |
Self Employment |
Updated 10/03/2016