To record collections for a receivables account, the Receivables Account Detail page can be reached from the Receivables Account Search page or from the Adjustment Detail page.
Use this procedure to record collections for a receivables account.
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To record collections for a receivables account, the Receivables Account Detail page can be reached from the Receivables Account Search page or from the Adjustment Detail page. |
To record collections for a receivables account from the Receivables Search page:
From the Left Navigation menu, click Payments, then Receivables Account Search.
The Receivables Account Search page displays.
In the Receivables Account Search section:
Enter the Vendor ID or click the search icon, enter search criteria, and select the appropriate vendor identification number (required) or proceed to Search for a Receivables Account.
Click the edit icon next to the receivables account for which the collections have to be recorded.
The Receivables Account Detail page displays.
Click Record Collections.
The Receivables Account Collection page displays.
In the Collection Information section:
Enter the Collection Date (required).
Enter the total amount collected in the Collection $ Amount field (required).
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The financial manager enters collections received for an established receivables account. The collection amount represents the total amount collected. The VaCMS calculates the outstanding balance by subtracting the amount collected to date from the beginning balance. |
In the Collections section:
Click the Collections icon next to the record to enter the collection amount.
Enter the Collection Amount in the pop-up window.
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The sum of the individual collection amounts per child must equal the total collection amount. The Current Collections amount is the amount collected to date for the child’s overpayment adjustment. |
Click Submit.
The Receivables Account Detail page displays.
To record collections for a receivables account from the Adjustment Detail page:
Proceed to View or Update Adjustment Details.
The Adjustment Detail page displays.
Click View Receivables Acct.
The Receivables Account Detail page displays.
Click Record Collections.
The Receivables Account Collection page displays.
In the Collection Information section:
Enter the Collection Date (required).
Enter the total amount collected in the Collection $ Amount field (required).
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The financial manager enters collections received for an established receivables account. The collection amount represents the total amount collected. The VaCMS calculates the outstanding balance by subtracting the amount collected to date from the beginning balance. |
In the Collections section:
Click the Collections icon next to the record to enter the collection amount.
Enter the Collection Amount in the pop-up window.
Click Submit.
Click Submit, once the collection amount is divided among the children.
The Receivables Account Detail page displays.
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The sum of the individual collection amounts per child must equal the total collection amount. |
The receivables collection amount is recorded.
Updated 05/02/2014