Facility Address

Use this procedure to record a physical or mailing address for a facility. Facility address information cannot be recorded for vendors maintained in DOLPHIN.

Upon completion of the Enroll Vendor driver flow, a facility and legal entity are created and linked together. This does not apply when adding a facility to a legal entity.

Entering a Physical Address is mandatory. Entering a Mailing Address is optional, but always enter a Mailing Address if it is different from the Physical Address. This address information is used to send legal entities their 1099 and W2 tax forms. If a Mailing Address is not provided, tax information is sent to the Physical Address.

Process Steps:

The Facility Address Detail page displays.

1. In the Facility Address Detail section:

1. • Select Physical or Mailing next to Address Type.

   • Enter the Str. Name / Rural Address (required).

   • Enter the Address Line 2 / PO Box (required if Street # is not entered).

   • Select the Locality (required).

   • Enter the City (required).

   • Select the State (required).

   • Enter the Zip (required).

   • Complete the non-required fields as appropriate.

A locality lookup is required the first time an address is entered. The locality lookup consists of the VaCMS recommending the proper locality [Federal Information Processing System (FIPS)] based on the vendor’s address.  After a lookup is completed once, the worker can bypass the locality lookup and manually enter the locality code by selecting No in the Is the locality lookup required? dropdown menu.

1. • Click Get Locality

   • • The Matching Address Results pop-up window displays.

   • Proceed to Confirm Locality (pop-up window).

2. If potential matching addresses exist:

1. • Review the potential matches.
   • Click the radio button for the matching address.
   • Click Populate Locality.
   • The Matching Address Results pop-up window closes and populates the locality of the selected address.
   • Click Add.
   • Click Next to proceed to Record Facility Demographics.

3. If there are no potential matching addresses:

1. • The Matching Address Results pop-up window displays no results.
   • Click Cancel.
   • • The Matching Address Results pop-up window closes.

The Is the locality lookup required? field is enabled.

1. • Select the Locality (required).
   • Click Add.
   • Click Next to proceed to Facility Demographics.

Results of the Procedure:

The vendor’s address information is recorded.   

Updated 05/02/2014