There can only be one physical address, which is required, and one mailing address, which is optional. If a mailing address is not entered, correspondence is sent to the physical address.
Use this procedure to enter information about the client’s address.
The Register Address page displays.
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There can only be one physical address, which is required, and one mailing address, which is optional. If a mailing address is not entered, correspondence is sent to the physical address. |
Select Physical or Mailing next to Address Type, if appropriate.
In the Address Information section:
Enter the Street # (required).
Enter the Address Line 2 / PO Box (required if Street # is not entered).
Enter the City (required).
Select the State (required).
Enter the Zip (required).
Select the Verification (required).
Complete the non-required fields as appropriate.
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A locality lookup is required the first time an address is entered. The locality lookup consists of the VaCMS recommending the proper locality [Federal Information Processing System (FIPS)] based on the household’s address. After a lookup is completed once, the worker can bypass the locality lookup and manually enter the locality code by selecting No in the Is the locality lookup required? dropdown menu. |
Click Get Locality.
The Matching Address Results pop-up window displays.
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Confirm that the locality code of the matching address is served by the Local Department of Social Services (LDSS) registering the application or waiting list screening. |
Review the potential matches.
Click the radio button of the matching address.
Click Populate Locality.
The Matching Address Results pop-up window closes.
Click Add on the Register Address page.
Click Save + Continue to proceed to Register Client.
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If a renewal or change report does not have a new individual, the VaCMS will take you to the Case Action page after you click Save + Continue. If your security role does not allow you to view this page, the VaCMS will bring you to the Search Inbox page. |
If there are no potential matching addresses:
The Matching Address Results pop-up window displays no results.
Click Cancel and the Matching Address Results pop-up window closes.
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The Is the locality lookup required? field defaults to No when the VaCMS does not find a match for the address entered. |
Select the Locality.
Click Add.
If the address is located in a FIPS that is not served by the Local Department, proceed to Deny an Application / Waiting List Screening.
In the Mailing Address Other Information section:
Enter the Begin Date of the mailing address if the mailing address is temporary.
Enter the End Date of the mailing address if the mailing address is temporary.
Click Save + Continue.
Proceed to Proceed to Register Client.
The address information is recorded and a unique number beginning with “T” is assigned to the application or waiting list screening.
Updated 05/15/2015