Update Authorization Status

Use this procedure to update authorization status information.

Process Steps:

1. From the Left Navigation menu, select Authorization Management, then select Maintain Authorization, then Authorization Search.

   • The Authorization Search page displays.

2. In the Authorization Information section:

   • Enter the Case # to search by case or proceed to Search for an Authorization.

3. Click Search.

4. In the Authorization Search Results section:

   • Click the edit icon next to the authorization that needs to be updated.

5. The Authorization Status Information page displays.

The authorization status effective begin date must be in the future when changing the status to equal Discontinued, Suspended, or Waitlist.   When discontinuing or suspending the authorization status, issue a revised POSO with an effective begin date equal to or before the effective begin date of the discontinued status. An existing authorization status of Discontinued, Suspended or Waitlist can be updated to Authorized retroactively back to the effective begin date of the existing status. The VaCMS generates a Notice of Action when a child’s authorization status is changed to Suspended or updated from Suspended to Authorized.

1.  

   • Review the authorization status information.

6. To update the authorization status for a child with no future authorization periods:

   • Proceed to the Authorization Status.

7. To update the authorization status for a child with a future authorization period:

1. • Click the VCR button to navigate to the future authorization period.

   • Click Remove Auth Period.

    

   When the Remove Auth Period button is clicked, the Authorization Status Information page refreshes and the removed authorization period is no longer displayed. The new open-ended authorization period is displayed and the message: Authorization period removed successfully displays at the top of the page.

    

   • Proceed to the Authorization Status.

Results of the Procedure:

The authorization status information is updated. A supervisor must approve an authorization for the VaCMS to send updated authorization information to the Electronic Child Care (ECC) system.

Updated 05/02/2014