Update Facility Rates

Use this procedure to update the vendor rates for a specific vendor. When enrolling a vendor, the vendor rates are defaulted to the Maximum Reimbursable Rate (MRR). Facility rates can be updated for vendors maintained by DOLPHIN. 

If no vendor rates are entered in the VaCMS, the VaCMS automatically selects the MRR as the rate of payment.

For out-of-state vendors, the MRR is not applicable and is determined by the address of the children being served.

Process Steps:

The Facility Rates Detail page displays.

1. In the Facility Rates Detail section:

The Effective Begin Date defaults to the current date.  If any Rate is updated, the Effective Begin Date pre-fills with the next day’s date, this ensures proper calculation of attendance and payments.

1. • Enter the Effective Begin Date (required).

   • Enter the End Date.

2. In the Weekly Rates section:

1. • Enter the weekly Vendor Rates for Infant, Toddler, Pre-School, and School Age children.

   • Enter the weekly Special Needs Rates for Infant, Toddler, Pre-School, and School Age special needs children.

   • Review the Payable Rates and MRR.

   • Click Save + Continue.

3. In the Vendor Rates section:

   • Enter the full day and part day Vendor Rates for Infant, Toddler, Pre-School, and School Age children.

Vendor Rates can only be edited by users with the DSS Vendor Manager security role.

4. If this is the first time updating the vendor’s information:

   • The Facility Contact Detail page displays.

   • Proceed to Update Facility Contact.

5. If this is not the first time updating the vendor’s information:

1. • The Facility Contact Detail page displays.

   • Use the Left Navigation menu to select another page to update.

Results of the Procedure:

The vendor’s rates are updated. 

Updated 12/23/2015