The VaCMS checks the data entered against existing vendors for possible matches. This process, called file clearance, prevents the same vendor from being enrolled twice.
Use this procedure to review potential matches for existing vendors based on social security number (SSN), name, gender, date of birth, or Federal Employment Identification Number (FEIN).
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The VaCMS checks the data entered against existing vendors for possible matches. This process, called file clearance, prevents the same vendor from being enrolled twice. |
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Vendors that are active in DOLPHIN cannot be enrolled into the VaCMS because their information is automatically transferred to the VaCMS from DOLPHIN. |
The Vendor File Clearance page displays.
Review the Vendor File Clearance results.
The results display potential matches for the vendor being enrolled.
Review the matches to determine if a match exists.
If a match is found:
Select the radio button for the matching vendor.
Select No for Continue to enroll a new vendor?
Click Next.
Proceed to Maintain Vendor.
If no matches are found.
Select Yes for Continue to enroll a new vendor?
Click Next.
Proceed to Facility Address.
File clearance has been run for the vendor and matching vendors have been identified.
Updated 05/02/2014